Call for Open Panels
During this call we welcome two types of panel proposals: Traditional Open Panel and Combined Format Open Panel:
- A Traditional Open Panel is composed of typical academic paper presentations, possibly followed by reflections by a discussant.
- A Combined Format Open Panel can include academic paper presentations, while also welcoming experimental formats of knowledge expression, such as dialogue sessions, theatre experiments, workshops etc. For example, you can have one panel session with academic papers, a second session for a workshop and a third session for a dialogue session that are all part of the same Open Panel. When proposing a Combined Format, please describe what type of submissions you welcome during the Call for Abstracts. You may do so in the long abstract field of the panel submission form.
Please note that Combined Format Open Panels must be open to submissions during the Call for Abstracts! If you would like to submit a stand-alone pre-organised workshop or roundtable, you can do so during the Call for Abstracts, which opens on 27 November. During the Call for Abstracts we welcome contributions to Traditional Open Panels and Combined Format Open Panels, as well as Making & Doing contributions, and stand-alone Workshops, Roundtables, and Meet-Ups.
All Open Panels must be proposed via an online form. As the first step in form you will need to select which type of panel you are proposing, Traditional or Combined Format. As the second step you will you need to provide the following information:
- panel title
- names and email addresses of the panel convenors
- short abstract of <300 characters
- long abstract/description of <300 words. If proposing a Combined Format Open Panel, please briefly describe the types of contributions to be welcomed.
The long abstract should include a brief discussion of its contribution to STS, and, if relevant, to the theme of the 2024 conference. (See examples of open panel topics from previous conferences here (EASST) and here (4S)). You may add names of any chairs/discussants, although you may also add those at a later stage.
Open Panel topics, once accepted by the Program Committee, will be included in the general Call for Abstracts. At that time, authors may propose their papers or other types of contributions to one or more panels. Convenors of Open Panels must agree to receive abstract proposals during the Call for Abstracts (27 November to 12 February) if their panel is accepted. After the Call for Abstracts ends, each panel’s convenors will decide which proposals to accept within their panel (12-26 February). Open Panels can extend across a maximum of four 90-minute sessions, containing from three to twenty papers/contributions (panels with fewer than three papers will be cancelled).
If you have queries, please email the local organising team via conference(at)easst4s2024.net
Participation and convenor guidance
To maximise participation across the conference, the program committee will follow these guidelines in reviewing panel and paper submission:
- An individual may have each conference role only once during the conference:
- convene a Traditional Open Panel OR a Workshop OR a Roundtable OR a Combined Format Open Panel once;
- present once in a Traditional Open Panel OR a Workshop OR a Roundtable OR a Combined Format Open Panel;
- present one contribution to the STS Making & Doing program;
- be a discussant once (either as a Roundtable participant or a discussant in a Workshop or a Traditional Open Panel or a Combined Format Open Panel) OR be a chair once (in any of the formats).
- Please note that if a convenor decides to present in their own panel, regardless of the format, that counts as fulfilling the presenter role (as well as their convening role). These presentations must be included in the panel as panel submissions.
- It is assumed a convenor will chair their own panel/combined format panel – unless they name someone else in that role – but this is not counted as chairing once. It is part of the convening role.
- It is allowed to be a co-author on additional papers if you are not the one presenting them.
- Open Panel convenors will decide on the selection of papers/contributions within their panel. However the Program Committee remains the overall arbiter of the programme and reserves the right to make changes if deemed necessary.
- While adherence to the conference theme is not the main criteria for panel selection, EASST and 4S encourage conveners (those proposing/organising a panel) to explore if there is a meaningful connection between their panel and the ideas outlined in the theme description.
Conference format and times
The EASST-4S 2024 Amsterdam conference will be a face-to-face (f2f) event with a programme running for four full days, 16-19 July 2024 at the Athena Institute at VU Amsterdam. Plenary sessions will be streamed; other virtual participation will not be facilitated. The panel sessions will start early in the morning on the 16th, and run until the late afternoon of the 19th.
How to propose an Open Panel
To propose an Open Panel, click the button below. This takes you to a login page. If you have previously used NomadIT’s conference environment ‘Cocoa’, you will have an account with which to log in. If you do not have a Cocoa account you must create one (link at bottom of that page), during which process you will be sent an automated email (check spam) asking you to click to verify your email address.
Once logged in, you can proceed to complete the open panel proposal form and submit your proposal. After submission, you will receive a confirmation email about the submission. If your proposal included any co-convenors, chairs or discussants, they will receive an email asking them to confirm their role in the panel (and create their Cocoa account if they don’t already have one).